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Add automatic team/project assignment workflow
This workflow automatically, when team label is assigned to an issue: - Set podaac project status to triage - Assign to the team github project when it exists, with a New status. Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
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‎.github/workflows/team-assignment.yml‎

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name: Team Assignment
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on:
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issues:
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types: [labeled]
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jobs:
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assign-to-team:
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runs-on: ubuntu-latest
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steps:
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- name: Process team label
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uses: actions/github-script@v7
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with:
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github-token: ${{ secrets.PROJECTS_PAT }}
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script: |
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const label = context.payload.label.name;
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const issueNumber = context.payload.issue.number;
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// Check if label matches team:<team_name> pattern
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const teamMatch = label.match(/^team:(.+)$/);
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if (!teamMatch) {
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console.log(`Label "${label}" does not match team:<team_name> pattern, skipping`);
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return;
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}
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const teamName = teamMatch[1];
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console.log(`Processing team assignment for team: ${teamName}`);
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const podaacProjectNumber = 75;
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const org = 'podaac';
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const repo = context.repo.repo;
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// Define reusable GraphQL mutation for updating project status
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const updateStatusMutation = `
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mutation($projectId: ID!, $itemId: ID!, $fieldId: ID!, $value: String!) {
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updateProjectV2ItemFieldValue(
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input: {
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projectId: $projectId
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itemId: $itemId
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fieldId: $fieldId
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value: { singleSelectOptionId: $value }
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}
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) {
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projectV2Item {
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id
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}
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}
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}
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`;
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// ========================================
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// Step 1: Update status to "triaged" in podaac project
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// ========================================
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console.log('Step 1: Updating podaac project status to "triaged"...');
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// Get the podaac project information
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const podaacProjectQuery = `
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query($org: String!, $number: Int!) {
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organization(login: $org) {
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projectV2(number: $number) {
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id
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fields(first: 20) {
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nodes {
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... on ProjectV2SingleSelectField {
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id
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name
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options {
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id
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name
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}
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}
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}
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}
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}
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}
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}
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`;
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const podaacProjectData = await github.graphql(podaacProjectQuery, {
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org: org,
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number: podaacProjectNumber
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});
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const podaacProject = podaacProjectData.organization.projectV2;
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const podaacStatusField = podaacProject.fields.nodes.find(field => field.name === 'Status');
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const triagedOption = podaacStatusField?.options.find(option => option.name === 'triaged');
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if (!triagedOption) {
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core.warning('Could not find "triaged" status option in podaac project');
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} else {
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// Get the issue's project item in podaac project
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const issueProjectItemQuery = `
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query($org: String!, $repo: String!, $number: Int!) {
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repository(owner: $org, name: $repo) {
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issue(number: $number) {
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projectItems(first: 10) {
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nodes {
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id
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project {
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id
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number
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}
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}
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}
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}
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}
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}
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`;
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const issueData = await github.graphql(issueProjectItemQuery, {
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org: org,
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repo: repo,
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number: issueNumber
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});
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const projectItems = issueData.repository.issue.projectItems.nodes;
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const podaacProjectItem = projectItems.find(item => item.project.id === podaacProject.id);
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if (!podaacProjectItem) {
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core.warning('Issue is not in podaac project, cannot update status');
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} else {
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// Update the status to "triaged"
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await github.graphql(updateStatusMutation, {
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projectId: podaacProject.id,
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itemId: podaacProjectItem.id,
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fieldId: podaacStatusField.id,
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value: triagedOption.id
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});
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console.log('✅ Successfully updated status to "triaged" in podaac project');
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}
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}
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// ========================================
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// Step 2: Add to team project if it exists
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// ========================================
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console.log(`Step 2: Looking for team project named "${teamName}"...`);
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// Search for team project by name
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const teamProjectSearchQuery = `
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query($org: String!, $searchQuery: String!) {
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organization(login: $org) {
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projectsV2(first: 20, query: $searchQuery) {
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nodes {
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id
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number
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title
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fields(first: 20) {
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nodes {
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... on ProjectV2SingleSelectField {
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id
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name
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options {
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id
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name
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}
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}
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}
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}
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}
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}
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}
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}
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`;
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const teamProjectSearchData = await github.graphql(teamProjectSearchQuery, {
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org: org,
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searchQuery: teamName
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});
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const teamProjects = teamProjectSearchData.organization.projectsV2.nodes;
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const teamProject = teamProjects.find(p => p.title.toLowerCase() === teamName.toLowerCase());
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if (!teamProject) {
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console.log(`⚠️ No project found with name "${teamName}", skipping team project assignment`);
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core.notice(`No project found for team "${teamName}". If you want the issue added to a team project, create a project named "${teamName}".`);
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return;
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}
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console.log(`Found team project: ${teamProject.title} (number: ${teamProject.number})`);
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// Add issue to team project
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const addToProjectMutation = `
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mutation($projectId: ID!, $contentId: ID!) {
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addProjectV2ItemById(input: {
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projectId: $projectId
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contentId: $contentId
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}) {
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item {
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id
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}
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}
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}
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`;
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const issueNodeIdQuery = `
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query($org: String!, $repo: String!, $number: Int!) {
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repository(owner: $org, name: $repo) {
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issue(number: $number) {
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id
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}
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}
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}
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`;
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const issueNodeData = await github.graphql(issueNodeIdQuery, {
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org: org,
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repo: repo,
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number: issueNumber
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});
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const issueNodeId = issueNodeData.repository.issue.id;
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const addResult = await github.graphql(addToProjectMutation, {
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projectId: teamProject.id,
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contentId: issueNodeId
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});
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const teamProjectItemId = addResult.addProjectV2ItemById.item.id;
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console.log(`✅ Successfully added issue to team project "${teamName}"`);
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// ========================================
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// Step 3: Set status to "New" in team project
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// ========================================
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console.log('Step 3: Setting status to "New" in team project...');
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const teamStatusField = teamProject.fields.nodes.find(field => field.name === 'Status');
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const newStatusOption = teamStatusField?.options.find(option => option.name === '🆕 New');
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if (!teamStatusField || !newStatusOption) {
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core.warning(`Could not find "Status" field or "New" option in team project "${teamName}"`);
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console.log(`⚠️ Team project "${teamName}" does not have a Status field with "🆕 New" option`);
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} else {
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await github.graphql(updateStatusMutation, {
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projectId: teamProject.id,
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itemId: teamProjectItemId,
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fieldId: teamStatusField.id,
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value: newStatusOption.id
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});
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console.log('✅ Successfully set status to "🆕 New" in team project');
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}
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// Summary
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core.summary
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.addHeading(`Team Assignment Complete: ${teamName}`)
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.addList([
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`Updated podaac project status to "triaged"`,
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`Added issue to team project "${teamName}"`,
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`Set status to "🆕 New" in team project`
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])
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.write();

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