refactor: hrms documentation

Author: Ellynnn

docs/integration/hrms/e-claim/app-usage.md

@@ -25,9 +25,13 @@ Prorated year claim limit will be applied to user whose Join Year = Current Year
    | Claim               | Description                                                   |
    | ------------------- | ------------------------------------------------------------- |
    | **Default Claim**   | Select expense type, claim date, amount and description       |
+   | **Receipt Scan**    | Select attachment of a receipt                                |
    | **E-Invoice Claim** | Select attachment that includes a **VALID** E-Invoice QR code |
 
    - User can view the MTD limit, YTD limit and claim balance for each selected expenses type
+   - For Receipt Scan, 
+     - Rescan: Resubmit attachment for reanalyzing if the scan result is incorrect
+     - Refresh Status: Refresh scan status after attachment is uploaded if scanning is still in progress
    - For E-Invoice Claim, post date, ref 1 and ref 2 will be filled in based on the E-Invoice and are not editable
    - User need to allow Camera and Photos (only for iOS device) permission in order to continue the service (refer [Android Permission](../permission.md#android-2) and [iOS Permission](../permission.md#ios-2))
 

docs/integration/hrms/e-leave/app-usage.md

@@ -35,7 +35,13 @@ apply
 ![leave-app-employee](../../../../static/img/integration/hrms/e-leave/leave-app-employee.png)
 
 1. Select leave duration type: Full Day, Half Day, Custom Time
-2. Select leave date, leave time, leave type, description - User can view year balance and leave taken for the selected leave type - **_'I'm taking leave' checkbox_** : - Checked: Normal leave application - Unchecked: Apply leave as OT replacement - User need to allow Camera and Photos (only for iOS device) permission to continue the service (refer [Android Permission](../permission.md#android-2) and [iOS Permission](../permission.md#ios-2))
+2. Select leave date, leave time, leave type, description 
+   - User can view leave type advanced period, year balance and leave taken for the selected leave type 
+      - Advanced Period: Hours in advanced employee must apply for leave before it starts
+   - **_'I'm taking leave' checkbox_** : 
+      - Checked: Normal leave application
+      - Unchecked: Apply leave as OT replacement 
+   - User need to allow Camera and Photos (only for iOS device) permission to continue the service (refer [Android Permission](../permission.md#android-2) and [iOS Permission](../permission.md#ios-2))
 3. Submit
 
 :::info
@@ -212,7 +218,7 @@ Batch Leave Approval will undergo the same checkings as Leave Approval and warni
 
 ### Leave Approval Notification
 
-#### Leave Approval Notify Message
+#### Leave Approved
 
 User will receive the following notification once manager approves his leave:
 
@@ -226,16 +232,9 @@ User will receive the following notification once manager approves his leave:
 
 #### Leave Approval Failed
 
-User will receive the following notification if manager fails to approve his leave (exceed year limit):
-
-1. App Notification
-
+User will receive an app notification if manager fails to approve his leave (exceed year limit):
    ![leave-approval-failed-app-noti](../../../../static/img/integration/hrms/e-leave/leave-approval-failed-app-noti.png)
 
-2. Email Notification
-
-   ![leave-approval-failed-email-noti](../../../../static/img/integration/hrms/e-leave/leave-approval-failed-email-noti.png)
-
 #### Leave Rejected
 
 User will receive the following notification once manager rejects his leave:

docs/integration/hrms/e-tms/app-usage.md

@@ -181,6 +181,7 @@ Shows the employee's OT entitlement
 
 - User can view his own time attendance summary
 - User can tap on the card to direct to [**Attendance Log**](#log) to view detailed summary
+- Last processed summary date will be displayed at the bottom
 
 ### Team Summary
 
@@ -196,13 +197,15 @@ Shows the employee's OT entitlement
   - No Out
   - OT
   - Leave
+- Last processed summary date will be displayed at the bottom
 
 ### Clock On Behalf (Manager only)
 
 Managers are allowed to clock in on behalf for his team by tapping on the **_'Clock on Behalf' button_**
 
     ![clock-on-behalf1](../../../../static/img/integration/hrms/e-tms/clock-on-behalf1.png)
 
+- The **_'Clock on Behalf' button_** will only be visible on dates after the last summary processed date until today
 - After choosing an employee, the manager is directed to the [**Attendance Log**](#log) where a Right Arrow icon on each log and a **_'Clock In' button_** is visible
 - Tap on the Right Arrow icon to direct to Attendance Log Detail
 
@@ -266,47 +269,19 @@ The notification will appear after employee clocked in and has **_'GPS Monitorin
 
 ### Clock On Behalf
 
-- The manager themselves and other managers managing the same employee will receive the following notifications once they clock on behalf for an employee
+- The manager themselves and other managers managing the same employee will receive an app notification once they clock on behalf for an employee
+  ![clock-on-behalf-notification1](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification1.png)
 
-  - App Notification
-
-        ![clock-on-behalf-notification1](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification1.png)
-
-  - Email Notification
-
-        ![clock-on-behalf-notification2](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification2.png)
-
-- The employee will receive the following notifications once their manager clock on behalf for them
-
-  - App Notification
-
-        ![clock-on-behalf-notification3](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification3.png)
-
-  - Email Notification
-
-        ![clock-on-behalf-notification4](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification4.png)
+- The employee will receive an app notification once their manager clock on behalf for them
+  ![clock-on-behalf-notification2](../../../../static/img/integration/hrms/e-tms/clock-on-behalf-notification2.png)
 
 ### Adjusted Attendance Log
 
-- The manager themselves and other managers managing the same employee will receive the following notifications once they adjusted an employee's attendance log
-
-  - App Notification
-
-        ![adjusted-log-notification1](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification1.png)
-
-  - Email Notification
-
-        ![adjusted-log-notification2](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification2.png)
-
-- The employee will receive the following notifications once their manager adjusted their attendance log
-
-  - App Notification
-
-        ![adjusted-log-notification3](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification3.png)
-
-  - Email Notification
+- The manager themselves and other managers managing the same employee will receive an app notification once they adjusted an employee's attendance log
+  ![adjusted-log-notification1](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification1.png)
 
-        ![adjusted-log-notification4](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification4.png)
+- The employee will receive an app notification once their manager adjusted their attendance log
+  ![adjusted-log-notification2](../../../../static/img/integration/hrms/e-tms/adjusted-log-notification2.png)
 
 ### Employee login from a different device
 

docs/integration/hrms/e-tms/payroll-setup.md

@@ -87,7 +87,7 @@ For more Public Holiday options, user may click on the **_'≣'_** on the grid t
    :::info
 
    - Only one clock method can be selected. However, if none of the clock method is selected, then the clock in / out button in SQL HRMS app will be disabled and employee does not require to clock in / out.
-   - Clock Method on days without work session, public holiday and rest day is by default **GPS**.
+   - Clock Method on days without work session, public holiday and rest day is by default **GPS**. User may update to their desire clock method in [Maintain Calendar](#maintain-calendar).
 
    :::
 
@@ -184,12 +184,13 @@ Make sure that the work session is set based on the time zone maintained in Comp
 - **Black font:** Work Day with Session
 - **Grey font:** No schedule is assigned
 
-**Set Work Session:**
+**Set Work Session / Clock Method:**
 
-- User may click on **_'R' button_** or **_'W' button_** and select date from calendar
+- User may click on **_'R' button_**, **_'W' button_** or **_'M' button_** and select date from calendar
 - Use **_'C' button_** to clear Work Session/Rest Day
   - Alternatively, user may use **_'Clear All' button_** to clear all Rest Day and Work Session within the date range
-- User cannot assign work sessions or change work sessions on dates before summary last processed date
+  - Note that clock method will also be reset back to **'GPS'**
+- User cannot assign work sessions, change work sessions or change clock method on dates before summary last processed date
 - On days without work session assigned, no summary will be processed unless there are clock in/clock out logs on that day
 
 ### Wizard
@@ -230,7 +231,15 @@ Make sure that the work session is set based on the time zone maintained in Comp
    | By Weeks         | Assign to every selected day of every selected weeks of the year            |
    | Custom           | Assign to selected dates                                                    |
 
-5. Process
+5. Next, select a Clock Method
+
+   ![calendar-wizard3](../../../../static/img/integration/hrms/e-tms/calendar-wizard3.png)
+
+   - Selected clock method will only be assigned to Rest Day, Public Holiday and Work Day without session on allowable dates within the selected date range
+
+6. Select a date range
+
+7. Process
 
 :::warning
 User cannot assign work sessions or change work sessions on dates before summary last processed date
@@ -259,7 +268,8 @@ Date From need to be after summary last processed date to future dates (dates be
 **Explanation:** Delete all schedule (Work Session and Rest Day) of Employee 00006 from 20/5/2024 to 31/12/2024
 
 :::info
-Date From need to be after summary last processed date to future dates (dates before summary last processed date are not allowed to delete)
+1. Date From need to be after summary last processed date to future dates (dates before summary last processed date are not allowed to delete)
+2. When schedule is cleared, clock method will be reset back to **'GPS'**
 :::
 
 ## Maintain Traveller Location