diff --git a/docs/miscellaneous/ai-easyscan.md b/docs/miscellaneous/ai-easyscan.md index d66a91af..7fd69372 100644 --- a/docs/miscellaneous/ai-easyscan.md +++ b/docs/miscellaneous/ai-easyscan.md @@ -78,6 +78,7 @@ SQL AI EasyScan enables users to manage transactions more efficiently by uploadi 7. [Save Document](#save-document) 8. [Attach File or Folder to Existing Document](#attach-file-or-folder-to-existing-document) 9. [Check Posted File or Folder](#check-posted-file-or-folder) +10. [Check Duplicate File](#check-duplicate-file) ### Upload File with WhatsApp @@ -209,12 +210,26 @@ Combine several items into a single item record. ![36](../../static/img/miscellaneous/ai-easyscan/36.png) -4. The following status will be displayed under the column, **Doc No** will show the posted **Document No.**. +4. The following status will be displayed under **Posted** column, **Doc No** will show the posted **Document No.**. ![37](../../static/img/miscellaneous/ai-easyscan/37.png) 5. Double click to open the posted document. +### Check Duplicate File + +1. Duplicate file will be highlighted in **yellow** color row. + + ![38](../../static/img/miscellaneous/ai-easyscan/38.png) + +2. Click the button at the top-left corner of the grid > Tick the **Duplicate**. + + ![39](../../static/img/miscellaneous/ai-easyscan/39.png) + +3. The following status will be displayed under **Duplicate** column. + + ![40](../../static/img/miscellaneous/ai-easyscan/40.png) + ## Additional Information 1. [Setup OCR Category](#setup-ocr-category) @@ -232,73 +247,73 @@ AI automatically assigns a category to uploaded files based on their content. Fo 1. Go to **Menu Bar** > **Tools** > **Options...**. - ![38](../../static/img/miscellaneous/ai-easyscan/38.png) + ![41](../../static/img/miscellaneous/ai-easyscan/41.png) 2. In **Options**, go to **OCR** to review the **Categories**. - ![39](../../static/img/miscellaneous/ai-easyscan/39.png) + ![42](../../static/img/miscellaneous/ai-easyscan/42.png) 3. Click ➕ to add a new category or ➖ to remove an existing category. When adding a new category, define the category and assign the corresponding account code. - ![40](../../static/img/miscellaneous/ai-easyscan/40.png) + ![43](../../static/img/miscellaneous/ai-easyscan/43.png) 4. Click **Sync** > **Yes** to synchronize the categories with the AI. - ![41](../../static/img/miscellaneous/ai-easyscan/41.png) + ![44](../../static/img/miscellaneous/ai-easyscan/44.png) 5. Dialog shows **"Synced successfully"** indicates that the categories have been updated successfully. - ![42](../../static/img/miscellaneous/ai-easyscan/42.png) + ![45](../../static/img/miscellaneous/ai-easyscan/45.png) 6. Click **OK** to save the changes. - ![43](../../static/img/miscellaneous/ai-easyscan/43.png) + ![46](../../static/img/miscellaneous/ai-easyscan/46.png) ### Switch System Layout 1. Go to **Toolbar** > Click **Layout** button > Choose a system layout. - ![44](../../static/img/miscellaneous/ai-easyscan/44.png) + ![47](../../static/img/miscellaneous/ai-easyscan/47.png) 2. Switch to the system layout that suits your personal preference. - ![45](../../static/img/miscellaneous/ai-easyscan/45.png) + ![48](../../static/img/miscellaneous/ai-easyscan/48.png) ### Edit Filename and Caption 1. **Filename** is editable by selecting the **Name** column in the grid. - ![46](../../static/img/miscellaneous/ai-easyscan/46.png) + ![49](../../static/img/miscellaneous/ai-easyscan/49.png) 2. **Caption** is editable by selecting the **Caption** column in the grid. - ![47](../../static/img/miscellaneous/ai-easyscan/47.png) + ![50](../../static/img/miscellaneous/ai-easyscan/50.png) ### Batch Edit Doc Type and Caption 1. Select multiple files or folders **(Ctrl + Left Click)** > **Right Click** > **Batch Edit Value**. - ![48](../../static/img/miscellaneous/ai-easyscan/48.png) + ![51](../../static/img/miscellaneous/ai-easyscan/51.png) 2. Select the value you want to change > **Tick** the checkbox to allow the changes to be applied. - ![49](../../static/img/miscellaneous/ai-easyscan/49.png) + ![52](../../static/img/miscellaneous/ai-easyscan/52.png) 3. Make sure all the values you want to change are ticked in the checkboxes > Click **OK**. - ![50](../../static/img/miscellaneous/ai-easyscan/50.png) + ![53](../../static/img/miscellaneous/ai-easyscan/53.png) 4. The system will display a message to show how many records will change > Click **OK**. - ![51](../../static/img/miscellaneous/ai-easyscan/51.png) + ![54](../../static/img/miscellaneous/ai-easyscan/54.png) 5. Click **OK** to proceed. - ![52](../../static/img/miscellaneous/ai-easyscan/52.png) + ![55](../../static/img/miscellaneous/ai-easyscan/55.png) 6. The selected records will be updated with the new values. - ![53](../../static/img/miscellaneous/ai-easyscan/53.png) + ![56](../../static/img/miscellaneous/ai-easyscan/56.png) ### Delete File @@ -306,15 +321,15 @@ AI automatically assigns a category to uploaded files based on their content. Fo 1. Go to **Toolbar** > Click **Delete** button. - ![54](../../static/img/miscellaneous/ai-easyscan/54.png) + ![57](../../static/img/miscellaneous/ai-easyscan/57.png) 2. **Right Click** > **Delete Files...**. - ![55](../../static/img/miscellaneous/ai-easyscan/55.png) + ![58](../../static/img/miscellaneous/ai-easyscan/58.png) 2. Click **OK** to confirm the deletion. - ![56](../../static/img/miscellaneous/ai-easyscan/56.png) + ![59](../../static/img/miscellaneous/ai-easyscan/59.png) ### Share File @@ -322,15 +337,15 @@ AI automatically assigns a category to uploaded files based on their content. Fo 1. Go to **Toolbar** > Click **Share** button. - ![57](../../static/img/miscellaneous/ai-easyscan/57.png) + ![60](../../static/img/miscellaneous/ai-easyscan/60.png) 2. **Right Click** > **Share Files...**. - ![58](../../static/img/miscellaneous/ai-easyscan/58.png) + ![61](../../static/img/miscellaneous/ai-easyscan/61.png) 2. Choose one of the following sharing methods to share the file. - ![59](../../static/img/miscellaneous/ai-easyscan/59.png) + ![62](../../static/img/miscellaneous/ai-easyscan/62.png) ## WhatsApp Interactive List @@ -338,50 +353,50 @@ AI automatically assigns a category to uploaded files based on their content. Fo 2. Type **"/"** to open the help menu. - ![60](../../static/img/miscellaneous/ai-easyscan/60.png) + ![63](../../static/img/miscellaneous/ai-easyscan/63.png) 3. **List Companies** - Lists all companies registered to this mobile number. 1. Click **List Companies**. - ![61](../../static/img/miscellaneous/ai-easyscan/61.png) + ![64](../../static/img/miscellaneous/ai-easyscan/64.png) 2. WhatsApp replies with all registered company names, and **"✅ COMPANY NAME (Active)"** indicates the currently active company. - ![62](../../static/img/miscellaneous/ai-easyscan/62.png) + ![65](../../static/img/miscellaneous/ai-easyscan/65.png) 4. **Switch Company** - Switch to uploading files for a different company. 1. Click **Switch Company**. - ![63](../../static/img/miscellaneous/ai-easyscan/63.png) + ![66](../../static/img/miscellaneous/ai-easyscan/66.png) 2. WhatsApp replies with an interactive dialog to switch company > Click **Select**. - ![64](../../static/img/miscellaneous/ai-easyscan/64.png) + ![67](../../static/img/miscellaneous/ai-easyscan/67.png) 3. Select another linked company > Click **Send**. - ![65](../../static/img/miscellaneous/ai-easyscan/65.png) + ![68](../../static/img/miscellaneous/ai-easyscan/68.png) 4. WhatsApp replies with **"You have successfully switched to COMPANY NAME"** indicates the active company successfully switched. - ![66](../../static/img/miscellaneous/ai-easyscan/66.png) + ![69](../../static/img/miscellaneous/ai-easyscan/69.png) 5. **Unlink Company** - Deregister a company. 1. Click **Unlink Company**. - ![67](../../static/img/miscellaneous/ai-easyscan/67.png) + ![70](../../static/img/miscellaneous/ai-easyscan/70.png) 2. WhatsApp replies with an interactive dialog to deregister company > Click **Select**. - ![68](../../static/img/miscellaneous/ai-easyscan/68.png) + ![71](../../static/img/miscellaneous/ai-easyscan/71.png) 3. Select the target company to deregister > Click **Send**. - ![69](../../static/img/miscellaneous/ai-easyscan/69.png) + ![72](../../static/img/miscellaneous/ai-easyscan/72.png) 4. WhatsApp replies with **"You have successfully unlinked COMPANY NAME"** indicates that the company has been deregistered successfully. - ![70](../../static/img/miscellaneous/ai-easyscan/70.png) \ No newline at end of file + ![73](../../static/img/miscellaneous/ai-easyscan/73.png) \ No newline at end of file diff --git a/static/img/miscellaneous/ai-easyscan/38.png b/static/img/miscellaneous/ai-easyscan/38.png index 5c0b3df7..e7226c98 100644 Binary files a/static/img/miscellaneous/ai-easyscan/38.png and b/static/img/miscellaneous/ai-easyscan/38.png differ diff --git a/static/img/miscellaneous/ai-easyscan/39.png b/static/img/miscellaneous/ai-easyscan/39.png index 7826d516..cba8c549 100644 Binary files a/static/img/miscellaneous/ai-easyscan/39.png and b/static/img/miscellaneous/ai-easyscan/39.png differ diff --git a/static/img/miscellaneous/ai-easyscan/40.png b/static/img/miscellaneous/ai-easyscan/40.png index e52129f4..4ab6318f 100644 Binary files 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