Weekly seminar support

[lillihart]

Prep before event

• Add to event calendar (if IDSI agrees) and send an invitation email all BIDS lists excluding ospo, alumni, cultural analytics
• Min 2 days before event, place a BearBuy order for coffee/tea from Yali's for delivery (add brownies to meet delivery minimum)
• Day of or day before, purchase other food as needed (fruit, cookies, etc)
• Day before, send event reminder to lists

Day of

• Pack printed sign-in sheet and pens
• Pack plates, napkins, food signs
• 15 minutes before event, meet at location to receive Yali's delivery
• Cut brownies and fruit as needed
• Take photos at event and upload to IDSI Events on Drive - Note: Permission needed to use photos publicly

After event concludes

• Take photo of reg list and add to the IDSI folder on Drive
• Transfer handwritten names from reg list to the spreadsheet
• Add names to corresponding mailing list in google groups
• Add F&B expenses to IDSI Purchases spreadsheet - note: Expenses charged to the BIDS-ACC fund will eventually be transferred to the BIDS-UCI fund, since this is an AIFL initiative